Your whole academy on one screen.
Schedule, attendance, subscriptions and payments for your martial arts academy, with a portal that keeps every trainee and parent in the loop. Arabic first, English too.
If your sport has a timetable, coaches and a fee, it runs on Aqademy.
Your sport, your timetable.
Every sport has its own rules. The office work is the same everywhere: a timetable, a register, subscriptions, levels to pass and parents with questions. That is the part Aqademy runs, whatever you teach.
This is one academy's real day, in any sport it teaches. Each row is a space, each block a class with its time, its group and the trainees present; the teal line is now.
One academy's real day, in any sport: what is on now, in which space and with how many trainees, then what comes next.
- 16:00 to 17:15, Pitch A: Under 10, Level 2, 14 of 16 present. A boy in a training bib dribbling toward the camera, his group waiting behind him on the pitch
- 16:00 to 17:00, Court 1: Juniors, Level 1, 4 of 4 present. A teenager volleying at the net of a padel court under floodlights
- 16:00 to 17:00, Hall 1: Under 8, beam, 10 of 12 present. A girl balancing on the beam with her arms out while her coach spots her
- 16:30 to 17:30, Pool: Squad, 15 and over, 11 of 12 present. An adult swimmer turning to breathe mid-stroke, his coach watching from the side
- 16:30 to 17:45, Hall 2: Girls under 14, 11 of 12 present. A girl in a sports hijab shooting a basketball while her coach and team watch
- 17:00 to 18:00, Squash court: Juniors, 3 of 4 present. A girl in protective glasses playing a squash shot, her coach behind her
- 17:15 to 18:15, Hall 1: Yellow belt, 15 of 16 present. A row of young karate trainees in white uniforms throwing a punch together
- 17:30 to 18:45, Running track: Under 14 sprints, 9 of 12 present. Three teenage sprinters set in their blocks on a red track
- 18:00 to 19:15, Court 1: Under 12, Level 3, 6 of 8 present. A coach feeding balls to a girl on a clay court
- 18:00 to 19:15, Hall 2: Girls under 16, 10 of 12 present. Girls in sports hijabs passing a volleyball in a school hall
- 18:30 to 19:30, Hall 1: Ballet, Level 1, 12 of 14 present. Young girls stretching their arms up in a ballet class while their teacher guides one of them
- 19:30 to 20:30, Hall 2: Boys under 14, 13 of 14 present. A boy jumping to shoot in a handball class, the goalkeeper ready
If your sport has a timetable, coaches and a fee, it runs on Aqademy.
Tell us what you teach-
Your venue, as it is
Set out your spaces once. The schedule refuses two classes in one space, or one coach in two classes, at the same time.
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Your curriculum, in your words
Programmes, levels and the skills in each, written the way your coaches teach them, with a badge when a trainee finishes a level.
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Your plans, sold your way
By the month, by the season or by the number of classes, in bundles, with freeze and resume for the trainee who travels.
Everyone at the academy, connected.
Coaches, the front desk and every trainee on one system. The timetable, the register, bills and messages reach the right person by themselves.
Without a system, every parent messages every coach and many messages go unanswered. With Aqademy, the register, the timetable, bills and payments go through one system to the right person.
One chain, from the register to the receipt.
Each step feeds the next, so nothing is typed twice.
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Coach
The coach takes the register
From the phone between groups: present, late, absent or excused.
Nobody types a sheet at night, and the parent sees it at once.
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Automatic
The subscription counts the class
Each class the trainee attends comes off their plan by itself.
The desk always knows how many classes are left.
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Front desk
The renewal raises its own invoice
The desk sees whose plan ends this week and renews it in one click.
The invoice is ready, and the bill reaches the parent in the portal.
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Parent and front desk
The payment closes it
The parent pays cash at the desk, or sends a transfer receipt from the portal.
Staff approve it, the bill shows paid, and the receipt stays on record.
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Trainee and coach
A missed class becomes a makeup
When your rules allow, a missed class becomes a credit the trainee books into another class at the same level.
The coach sees the extra trainee on the register, and no class is lost.
Moving over is our job, not yours.
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One call
Tell us your branches, your plans and how you really charge.
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We move your data
Send it as it is: spreadsheets, an old system, photos of a notebook. We help you move it, and spreadsheets import straight in.
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Your team signs in
Each person sees their branch and role, nothing more, and a short guided tour shows them around.
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Run next week on Aqademy
Keep the old sheet open beside it until you trust it.
From the front desk to the parent's phone, in one minute.
The schedule and the register for your staff, the numbers for you, a portal for trainees, and Aqademall, where new ones can find you.
A one-minute film with no speech. Paper registers, payments chased on WhatsApp and parents queuing at the desk give way to one system: the schedule and the register for staff, roles and sign-in for the owner, bills, makeups and progress for trainees and parents, and Aqademall, where parents find academies.
Everyone sees their part. You see it all.
Know the money and the renewals every morning, from your phone.
The dashboard shows what each branch earns, who renewed, who left, and which trainees have started missing classes, with the guardian's number to call before they stop coming.
- Monthly revenue and collection rate, per branch and for the whole academy
- Attendance, retention and churn for any dates you pick
- Roles per branch: staff see their branch, you see every branch
- Two-step sign-in, and a log of sensitive changes
Collect without chasing. Answer without searching.
Every subscription, bill and payment in one place, so "how much do I owe?" takes one tap to answer, not a scroll through old chats.
- Plans and bundles, freeze and resume, and the classes each trainee has left
- Part payments, and transfer or wallet receipts the parent sends and you approve
- A schedule that refuses clashes, and a waiting list for full classes
- Leads from the first call to the first subscription, shared with your sales team
Your classes, your trainees, one tap. Nothing else.
Coaches see only their own classes. They take the register between groups, tick the skills a trainee has learned, and write assessment notes the trainee and parent read in the portal instead of asking at the gate.
- Present, late, absent or excused, in one tap
- Skills ticked per trainee, and a badge when a level is passed
- An assessment checklist that places a new trainee at the right level
- Works on the phone they already carry
Trainees and parents see it for themselves, instead of calling the desk.
Aqademy Portal opens for every trainee you invite: in Arabic or English, on any phone, with nothing to install.
- The next class and the week's schedule, with the places left
- Bills and receipts, paid by sending a transfer receipt
- Progress, levels and badges, as the coach records them
- Book classes, private sessions and makeups
- Brothers and sisters on one account, each with their own profile
Written in Arabic, not translated into it.
For academies in Egypt and the Gulf.
Every screen reads right to left, and each person picks their own language: the owner can read the numbers in English while the desk works in Arabic. The words are the ones academies here use every day.
- Your VAT rate on every bill, or none if you are not registered
- Cash, bank transfers, InstaPay and wallet receipts, approved by your staff
Be where parents look for an academy.
Aqademall is our marketplace for trainees and parents. Your page there is built from what you already keep in Aqademy: plans and prices, the weekly timetable, your coaches. Parents ask for an assessment or a trial class, or buy a plan, and each request reaches your console as a lead.
- Real prices and timetables, never "call for price"
- Reviews only from trainees who bought from you
- Each request marked as from Aqademall, so you know where a new trainee came from
- Listed only if you want, showing only what you choose
Listing comes with Pro and Elite. Aqademall's commission terms are shown before you list.
See Aqademall
Four packages, priced by the size of your academy.
The price follows your active trainees and branches. No setup fee. Pay month to month, or commit for 6 or 12 months and pay less each month.
From 12,450 EGP a month on a yearly plan, for up to 100 trainees and one branch.
In every package
- Logins for your team, by package
- Your data moved in for you
- Support in Arabic
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Kickoff
Run the academy from one place.
Start with this15,450 EGP / month
185,400 EGP a year
- Trainees, leads and attendance
- Schedule, bookings and assessments
- Subscriptions, invoices and receipts
- A trainee portal for classes, bills and progress
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Pro
Let trainees book and pay without calling you.
Start with this24,700 EGP / month
296,400 EGP a year
- Everything in Kickoff
- Trainees buy, book and pay from the portal
- Invite links and join requests
- Coach pages and private lessons
- Listed on Aqademall, if you want
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Elite
Several branches, side by side.
Start with this38,600 EGP / month
463,200 EGP a year
- Everything in Pro
- Branches side by side in one account
- Featured on Aqademall
- Priority support
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Signature
Built around the way your academy works.
Talk to usTailored
A yearly contract, priced for you
- Everything in Elite
- Your own reports and integrations
- A named contact and a yearly plan
Between seasons, pause for 25% of your package and keep everything on.
Try it free for 7 days. No card.
Prices in Egyptian pounds, before VAT. Cancel whenever you want; we never renew you without telling you. In the Gulf? Ask us.
Questions we hear on the first call
Any sport taught in classes on a timetable. You set out your own spaces, levels, skills and plans, so Aqademy follows how your academy works. Not sure about yours? Tell us what you teach, and we will show it to you in the demo.
Yes. Every screen reads right to left, and English is there for anyone who prefers it. Each person picks their own language, trainees and parents too.
Send it in whatever shape it is in: spreadsheets, an old system, even photos of a notebook. We help you move it, and spreadsheets import straight in.
No. Trainees and parents use Aqademy Portal in the browser on any phone, in Arabic or English.
Cash at the desk, or by bank transfer, InstaPay or a mobile wallet: the parent sends the receipt from the portal, your staff check it, and the payment is recorded against the trainee.
If the absence meets your rules, it becomes a makeup credit. The trainee books another class at the same level from the portal, and the register shows it as a makeup. You set the rules: the notice needed, how long a credit lasts and how many a month.
There are four packages: Kickoff, Pro, Elite and Signature, each priced by your active trainees and branches. Pay month to month, or commit for 6 or 12 months and pay less each month. The packages section shows your price as you set your size.
No. Access is set per branch and per role. A coach sees their own classes and the trainees in them, and nothing else.
See your academy running in Aqademy
Leave your number. We call you back and show it to you on an academy like yours.
- A call back from our team
- A demo on an academy like yours
- No contract before you have seen it running
7 days free, no card. We move your data in. Each person sees only their part.